Rental Terms & Conditions

General Terms and Conditions

The following General Terms apply to the rental.
It is strongly recommended that you carefully read the terms and conditions mentioned on the Rental Agreement that you signed at the Laufwerk Ghana rental station before the check-out. In order to facilitate the rental process the Terms and Conditions are available in English.
1. Definitions and General principles

2. What do you need in order to rent a vehicle?

3. The vehicle: condition, usage, breakdown assistance and maintenance/mechanical problems
4. The Rental period

5. Rates

6. Terms of Payment

7. Insurances

8. Data Protection law

 9. Applicable law and disputes
10. Company’s Information

1. Definitions and General principles
"You" are the customer (main driver) who signed the rental agreement and who is entitled to drive the vehicle. " Laufwerk Ghana " or “Laufwerk” or “we” is an independent licensee.
"Vehicle" is the car that Laufwerk is renting to you for the agreed duration of the rental agreement and will include all parts and accessories fitted to it at the commencement of the rental.
"Damage" is any damage occurring to the vehicle (including glass, lights, tires and mirrors) and any damage occurring to third party property where applicable.

2. What do you need in order to rent a vehicle?
You must hold and produce a driving license valid in the country where the rental takes place. Authorized authorities must have issued the driving license at least 12 months before the date of the commencement of the rental. In addition to the normal driving license, an international driving license is also mandatory if the driving license is written in a language different to the one of the renting country and/or in characters that can not be read in the renting country or if the driving license is otherwise not valid in Ghana. Please note that the international driving license is valid only if accompanied by the normal driving license.
You must also present a valid identity card or a valid passport. You must be aged 21 or over to rent a car and have held a driving license for at least one year. However, the age requirements may vary according to the vehicle category considered. A Young Driver Surcharge may be applicable in some instances. When renting a vehicle, a driver qualified as a "young driver" pays a specific charge the "Young Driver Surcharge". It is therefore strongly recommended to consult the relevant terms and conditions either at time of booking, via the Laufwerk Reservation Office or at time of rental.
The above requirements are also applicable to all additional drivers if any.
You must produce a valid corporate or personal credit card/guarantor with an expiry date after the due check-in date. For luxury and special models two credit cards (including at least one major credit card: American Express, Diners Club, MasterCard and Visa)/grantors are required and an authorization will be requested on each. Details are available at a Laufwerk Reservation Service Centre or at the Laufwerk website. Please note that Laufwerk accepts major credit cards such as American Express, Diners Club, MasterCard and Visa. Credit cards are accepted to the limits authorized by the credit card company. Maestro (Bank debit card – PIN) is accepted as form of payment for MINI, ECONOMY, COMPACT, INTERMEDIATE and STANDARD categories.

3. The vehicle: condition, usage, breakdown assistance and maintenance/mechanical problems
3.1 Condition of the Vehicle
A description of the condition of the vehicle will be given to you within the rental agreement. Before leaving the rental location, you are required to check the condition of the vehicle. Where an apparent defect is found which is not already listed in the document, you must immediately inform the Laufwerk GH Ltd employee in order to proceed with a joint-examination of the vehicle. In such a case, amendments must be made to the document.
You will return the vehicle in the same condition as it was provided at the start of the rental. You are responsible for any repair or refurbishment costs and these will be added to the cost of the rental as well as a potential damage administration fee, subject to the conditions of the section "Summary of Optional Guarantees" as set out below.
3.2 Use of the Vehicle
The vehicle must not be driven by anyone other than you and then only under the condition that your ability to drive is not in any way impaired by mental or physical incapacity or restricted by the Law. If the vehicle should be taken outside the country please obtain Laufwerk GH Ltd.’s prior written consent.
Some restrictions may apply with respect to:

- Loading the vehicle on trains, boats, ferries or similar means of transportation;

- Taking the vehicle from the mainland onto an island;

- Taking of vehicles across borders. You are advised to check at the time of reservation.
You must take care of the vehicle, keep it in good repair and condition, pay any fines for which you may be liable, reimburse Laufwerk Gh Ltd for any damage to the vehicle, and refund Laufwerk Gh Ltd for any costs it incurs including an administration fee of USD 25 plus Value Added Tax (VAT) per incident.
The vehicle will be provided to you with a full fuel tank. You must only refuel the vehicle with the correct type of fuel. Costs of fuel and for the refueling service will be at your expense if the vehicle is not returned with a full tank. Laufwerk GH Ltd is not responsible for reimbursing fuel purchased for the rental car.
Laufwerk GH Ltd strongly recommends that you carefully read this information available at the counter of the Laufwerk GH Ltd rental station.
You are liable for all fees, taxes, fines and penalties incurred in connection with the use of the vehicle and for which Laufwerk GH Ltd is charged, unless they have arisen through the fault of Laufwerk GH Ltd. During the rental period you must carry out the usual checks (engine oil level, tire pressure, etc.) as would any careful user and you must respect the maintenance cycle of the vehicle as stated in the maintenance guide, if any.
When parking the vehicle, even for a short period, you undertake to lock it and make use of the vehicle's alarm and/or immobilization equipment. You must never leave the vehicle unoccupied with the keys in the ignition. Non-return of the keys will lead to invalidation of the theft cover.
You undertake to use the vehicle in a responsible manner and in particular, only for the purposes for which it is intended. For a car, this means primarily carrying passengers other than for hire and reward.
In particular, you must not use the vehicle under any of the following conditions or for any of the following purposes:
• Driving the vehicle under the influence of alcohol, drugs or any other type of narcotic substances, transportation of inflammable or dangerous goods, as well as toxic, corrosive, radioactive or other harmful substances, carrying anything which, because of its smell or condition, harms the vehicle or causes Laufwerk Gh Ltd to lose time or money before it can rent the vehicle again,
• Transportation of live animals (with the exception of domestic pets, subject to prior authorization).
• With a roof rack, luggage carrier or similar, unless supplied by Laufwerk Gh Ltd,

• Re-rental to or use by other persons,
carrying passengers for hire or reward,
• Participating in rallies, competitions or trials, wherever they may take place,

• Giving driving lessons,

• Pushing or towing another vehicle (except those vehicles equipped by Laufwerk Gh Ltd with a towing-hook; maximum load 1,000 kg), or exceeding the authorized load weight.

• Travelling on non-paved roads or on roads, the surface or state of repair of which could put the vehicle's wheels, tires or its under body mechanics at risk,

• Intentionally committing any offence i.e. failure to utilize seat belts or occupant restraint system.
• None of the goods and baggage carried in the vehicle, including their packing and stowage equipment, will be permitted to damage the vehicle, nor put the occupants abnormally at risk,

• In any way which breaks the Highway Code, road traffic laws or any other laws.
You will
be liable for any offence committed during the rental period, which relates in any way to your use of the vehicle, as if you were the owner of the vehicle. Upon the request of the Police or any official body Laufwerk GH Ltd may have to transfer your personal data. Such transfer will be done in accordance with the data protection Laws of the country of rental.
The Laufwerk GH Ltd rental fleet is 100% smoke free. The renters will be assessed a cleaning fee of up to USD 100 if the vehicle is returned and it smells of smoke.
3.3 Maintenance / Mechanical Problems
The vehicle has been provided to you with a full set of tires in good condition. In the event that any of them is damaged for any reason other than normal wear and tear, you undertake to replace it immediately at your own expense with a tire of the same dimensions, type and wear characteristics.
You must stop the vehicle if any of the instrument panel warning lights, which are intended to indicate the existence of a mechanical problem, light up, or if you become aware of anything else, which may indicate the presence of a mechanical problem with the vehicle.
If the odometer has stopped functioning for any reason other than a technical failure, you will be required to pay a distance charge according to the rates in force in the country.
When the rental starts, the vehicle will be roadworthy and fit for normal use. If it is not, or if it becomes road unworthy or unfit for normal use during the rental because of mechanical breakdown or accident, you must inform a Laufwerk GH Ltd station (number shown is on the rental agreement).
Laufwerk GH Ltd will have the choice between replacing the vehicle or accepting repairs to be done to the vehicle. In the latter case, repairs can only be made after written or oral confirmation from and instructions given by Laufwerk GH Ltd as well as prior to accepting by Laufwerk GH Ltd of the estimation of costs. You must be able to provide the name and station name of Laufwerk
GH Ltd accepting the repairs. Without prejudice to any question of liability, the expenses for the repairs may be charged directly to Laufwerk GH Ltd. If not, Laufwerk GH Ltd reserves the right to request from you the remittance of the defective pieces and the paid invoice.
The fees and expenses of any repair undertaken without the order of Laufwerk GH Ltd will not be reimbursed to you.
You must inform Laufwerk GH Ltd, or one of its agents, of all accidents, damage to or breakdowns of the car, even those which may already have been repaired, when you return the vehicle. You will remain liable for any damages to Laufwerk Gh Ltd.
In any case, neither Laufwerk Gh Ltd nor its directors, officers or employees will be liable to you for any loss or damage (including but not limited to loss of profit or earnings) nor, to the extent permitted by the Law, for indirect consequential damages whether your action is based on contract or in tort.
3.3 Breakdown Assistance
For the length of the rental, as agreed with Laufwerk GH Ltd, you have the benefit, at no extra cost, of a Breakdown and Assistance Service. If required, this service can be contacted by calling the telephone number indicated on the rental agreement or on the windscreen or on the key holder.
In order to benefit from this cover, you must make contact with the Breakdown and Assistance Service immediately after the occurrence of the incident. If you do not contact the Breakdown and Assistance Service and if you initiate steps or make any disbursements without the prior consent of Laufwerk GH Ltd, you will not be able to claim for reimbursement of the expenses.

4. The Rental Period
4.1 Principle and Calculation
You undertake to return the vehicle to Laufwerk GH Ltd at the agreed place, on the date and at the time indicated on the rental agreement. The rental duration is calculated on the basis of indivisible periods of 24 hours, starting from the time the vehicle is made available. However, a 59-minute grace period is applied at the end of the rental before the start of a new 24-Hour period.
If you return the Vehicle to any other Laufwerk GH Ltd rental station than the agreed location, repatriation costs will be charged to you. Laufwerk GH Ltd strongly recommends that you carefully read this information shown on the Rental Agreement.
4.2 Extension of the Original Duration of the Rental
Should you wish to keep the vehicle for a period longer than originally set out in the rental agreement, you must first contact Laufwerk Gh Ltd by phone in order to extend the duration of the rental agreement (it may require you to come in person to an Laufwerk Gh Ltd location).
The vehicle is insured for the period mentioned on the rental agreement. Unless otherwise agreed in writing by Laufwerk GH Ltd, once this period is passed, the contracting party remains liable for any damages to Laufwerk GH Ltd.
4.3 Delivery and Collection Terms
Where you ask Laufwerk GH Ltd, and Laufwerk GH Ltd agrees in writing, to deliver the vehicle or to collect the vehicle, you may have to pay additional charges and follow additional instructions.
You must check this at the time of reservation.
When you return the vehicle, or if Laufwerk GH Ltd has agreed you will do so, when you leave the vehicle for collection by Laufwerk GH Ltd, you must complete the details of the date and time of return, the mileage and fuel gauge reading and other information shown on the rental agreement. You must also do anything else, which Laufwerk GH Ltd requests as a condition of agreeing to collect the vehicle.
You must return the vehicle immediately if Laufwerk GH Ltd asks you to do so. In the event that the vehicle is not delivered to Laufwerk Gh Ltd upon request you hereby authorize Laufwerk Gh Ltd to enter your premises and to do any and all other things necessary to repossess the vehicle. You will be liable for any costs associated with such repossession. Laufwerk GH Ltd may repossess any vehicle without notice or liability where Laufwerk GH Ltd deems that such repossession is necessary for its own protection.
4.4 End of Rental
The end of the rental is defined by the return of the vehicle and of its keys to the rental counter at the agreed Laufwerk GH Ltd location. This must be done to a certified Laufwerk GH Ltd employee and under no circumstances should you give the keys to any person present at the Laufwerk GH Ltd location and whom you assume or who pretends to be a Laufwerk GH Ltd employee.

If explicitly mentioned in writing in the rental agreement, the keys may be returned to the reception desk of a hotel. If the vehicle is returned without its keys, you will be invoiced for the cost of the replacement keys. Under no circumstances will Laufwerk GH Ltd accept any liability for articles that may have been left in the vehicle at the end of the rental.
Laufwerk GH Ltd strongly recommends that you carefully read this information available at counter.
Important note: outside the normal opening hours, depositing the keys and documents in a letterbox does not constitute the end of the rental. You remain liable for any damages until a Laufwerk GH Ltd employee takes possession of the vehicle, documents and keys when the Laufwerk GH Ltd location opens.
In the event of confiscation, theft or accident
In the event of measures by third parties, confiscation or impounding of the vehicle, you must immediately inform Laufwerk GH Ltd in writing. Laufwerk GH Ltd will then be entitled to take all measures, which it deems necessary to protect its rights. You will be liable for all damage, cost and/or expenses associated with the above measures and for any direct, indirect, consequential damages (such as loss) to the vehicle unless it is demonstrated that Laufwerk GH Ltd is directly responsible for such confiscation or impounding of the vehicle.
Furthermore, the rental agreement may be automatically terminated as soon as Laufwerk GH Ltd is informed of such action by the legal authorities or by you.
Any use of the vehicle, which may be detrimental to Laufwerk GH Ltd, will entitle Laufwerk GH Ltd to automatically terminate the rental agreement with immediate effect. You will then return the vehicle immediately as soon as Laufwerk GH Ltd requests.
In the event of theft of the vehicle, the rental agreement will be terminated as soon as Laufwerk GH Ltd has received a copy of the theft declaration made by you to the police authorities.
In the event of an accident, it is required to report immediately to the appropriate police department, and Laufwerk GH Ltd. A copy of the police report and fully completed Laufwerk GH Ltd incident report must be turned in to the rental location. The accident/incident report form is located in the car. The rental agreement will be terminated as soon as Laufwerk Gh Ltd has received a copy of the accident/incident report completed by you and, where applicable, the third party. If Laufwerk GH Ltd provides a new vehicle; the rental agreement will be amended accordingly.
Furthermore Laufwerk GH Ltd will have no responsibility for loss, theft, robbery or damage of whatever nature relating to objects and/or utensils transported or which are found in the vehicle including, in particular, baggage and/or goods.

5. Rates
The total charges for each rental will be determined according to the price list applicable at the time of rental. If you do not meet the preconditions for a contractual rate, then the agreed standard rate is to be paid. In the event of one-way rental, the one-way rate is applicable.

6. Terms of Payment
When payment is made by means of a credit card, an authorization will be requested prior to the start of the rental. The minimum amount of the authorization will be determined by multiplying the rate by the rental period reserved by you and other relevant charges. This amount is not debited. It is held on the cardholder's bank account until the final rental charge amount is debited. When the vehicle is returned, the invoiced amount will be charged to the credit card provided, unless you present another means of payment as accepted by Laufwerk GH Ltd.
In the event of non-payment by the due date shown on the invoice, you will be liable, for payment of interest on the due amount in accordance with the details on the invoice, if any.
Non-payment by due date of any invoice or any other non-payment will render all outstanding invoices due immediately and will authorize Laufwerk Gh Ltd to require immediate return of any vehicles still on rent and to terminate the agreements relating to such rentals.
Laufwerk GH Ltd shall furthermore be entitled to charge the other party for all judicial and extrajudicial costs incurred after expiry of the payment term. The extrajudicial costs can be set by Laufwerk Gh Ltd at 15 per cent of the total invoice amount, subject to a minimum of USD 250, without prejudice to the right of Laufwerk Gh Ltd to claim compensation of the actual collection costs incurred.
The tariffs applicable to the rental, to the additional services and to the optional covers or insurances are those which are in force on the date of issue of the rental agreement, and correspond to the characteristics you originally indicated at the time of reservation (such as vehicle type rental, duration, return station). Any modification in the characteristics will entail the use of an appropriate alternative tariff.
Should the vehicle not be returned with a full fuel tank, you will be charged for the missing quantity of fuel and for the refueling service according to the tariffs in force.
Laufwerk GH Ltd strongly recommends that you carefully read this information available at counter.

7. Insurances
All the vehicles in the Laufwerk GH Ltd fleet are insured against Bodily Injury and/or Property Damage that you might inflict on a third party as a result of an accident involving the Vehicle. The amounts for such liability cover are available on request. In particular, you must comply with the rule concerning permitted destinations, as set out in the article "use of the vehicle" above, in order to have the full benefit of the insurance provisions.
Important note: Damage to the under body-work and/or roof due to collision with bridges, tunnels, overhanging structures etc., is excluded from the damage cover, unless force majeure can be proved.
7.1 Liability in the Event of Damage to the Rental Vehicle or Theft or Conversion thereof
7.1.1 You will be liable for any damages to Laufwerk GH Ltd when renting a vehicle that has been entrusted to you. Therefore, in the event of theft of the vehicle or damages caused to it, you must fully Laufwerk Gh Ltd (the indemnification will include the amounts corresponding to the repair costs, resale value of the vehicle, loss of use, administration charges). The amount will not exceed the market value of the rented vehicle at the time of the event.
This liability may be reduced if you opted for the "reduced liability" plan as defined in article above. Therefore, at the end of the rental, in the event of damage or theft, you will be debited with an amount equal to the non-waivable excess charge according to the tariffs in force in the country. In the event of light damage, you will be debited according to the provisions of section 7.1.2.
You are advised that any waivers you may have chosen will be invalidated if you fail to take reasonable measures for the safety of the vehicle, its parts or accessories, or fail to comply with all restrictions on the use of the vehicle or otherwise abuse or misuse it.
You will not be exempt from liability towards Laufwerk GH Ltd in the case of breach of contract. Therefore, you will be responsible for any financial loss Laufwerk GH Ltd suffers as a result of such breach and for any relevant claims made by other people. You agree to pay any amounts Laufwerk GH Ltd spends in enforcing these terms.

Therefore in any case, neither Laufwerk GH Ltd nor its officers, directors, employees will be liable to the contracting party for any amounts nor for any actions, law suits or claims related to any direct, indirect, consequential damages (such as loss of business, loss of profit) arising out of or in connection with the rental or the use of any vehicle whether the action is based on contract or in tort. You will indemnify and hold Laufwerk GH Ltd harmless from all claims, liabilities, damages, losses or expenses arising out of the rental and/or the use of the vehicle. If the loss suffered by Laufwerk GH Ltd is subsequently reduced (recovery of the vehicle within 60 days, partial or total liability on the part of the third party), you will receive the corresponding reimbursement.
7.1.2 Light damage (valid only if applicable)
Both at checkout and check-in Laufwerk GH Ltd will, together with you, record in the rental agreement all visible light damage to a vehicle. At the end of the rental i.e., at check-in, the identification of any new light damage must be added to the rental agreement. Any new light damage will be immediately pointed out Laufwerk GH Ltd, mentioned in the rental agreement. This damage will be charged to you at the repair price. These repair costs will be directly billed to you by Laufwerk GH Ltd and will include the cost of the damage repair as well as administration charges, immobilization costs, spare parts and labor costs. The above-mentioned invoiced repair costs are payable under the same conditions as for the
payment of the rental agreement.
Laufwerk GH Ltd strongly recommends that you carefully read this information available at the counter. 7.2 Summary of the Optional Contractual Guarantees Offered by Laufwerk GH Ltd
All the following guarantees are only applicable for the duration of the rental agreement and subject to compliance with the requirements of the terms of Section 4.
You acknowledge that you have read and understood the following summary of the terms relating to optional Exoneration and/or Limitation of Liability ("ELL") guarantees and that you may elect to choose any of the optional ELL guarantees by so indicating on the rental agreement.
• CDW (Collision / Damage Waiver): If chosen and indicated in the rental agreement or if included in the rate, this facility will limit your liability for any damage to the Vehicle which is not otherwise recovered from a third party, subject to the Non-Waivable Charge. NWC (Non-Waivable Charge): Fixed amount charged for every rental for which CDW has been taken out and where the Vehicle is returned damaged and the repair costs are not recovered from a third party. The amount of Non- Waivable charge may vary from time to time. Details are available at time of rental.

• PAI (Personal Accident Insurance): If chosen and indicated in the rental agreement or if included in the rate, this option provides a financial indemnity for you and passengers (subject to permitted number of occupants in the vehicle) in the event of death or permanent disability. The amounts vary depending on whether an adult or a child is involved. Similarly, Partial Disability may lead to lower payment or to no payment at all if disability percentage is below a certain threshold. Insurance Company provides
The PAI coverage. The terms and conditions of this coverage are contained in a master policy, a copy of which is available upon request. By accepting the PAI coverage you agree to the terms and conditions of the master policy.
• TW / TP (Theft Waiver / Theft Protection): If chosen and indicated in the enrolment form or if included in the rate, this relieves you of your financial liability in the event of the Vehicle being stolen, except where incurred through negligence and/or breach of contract.
Subscribing to the CDW option alone does not necessarily provide this cover. TW/TP is strongly recommended in the Ghana. It is subject to a non-waivable charge.

8. Data Protection Law In the course of the performance of the rental process, it is necessary to collect some personal data. It is mandatory to provide all the requested information. In the absence of such information, Laufwerk Gh Ltd (the Data Controller) will not be able to correctly process your rental. Laufwerk GH Ltd will use your personal data to assist you with reserving, renting, and leasing vehicles and for marketing purposes.
The Data Controller may from time to time transfer data collected from rental customers to an established company and/or other entities of the Laufwerk Gh Ltd located in the Ghana and having adhered to the Safe Harbor principles to allow the Laufwerk Gh Ltd group to provide rental customers with effective services, allow contractors of Laufwerk Gh Ltd to undertake customer satisfaction surveys, either by phone or email, for analytical purposes, and for marketing purposes. For more information, please consult Laufwerk GH Ltd Policy. Enterprise Rent-A-Car and Enterprise Holdings group may disclose personal data to respond to legal requirements (e.g. request from law enforcement agencies), to enforce local policies, to respond to claims or to protect anyone's

rights, property, or safety.

9. Applicable law and disputes
9.1 All legal relationships to which Laufwerk GH Ltd is a party shall be exclusively governed by the laws of the Ghana.
9.2 The District Court in the registered place of business of Laufwerk GH Ltd has exclusive jurisdiction to hear all disputes, unless imperatively prescribed otherwise by law. Laufwerk GH Ltd nevertheless has the right to submit the dispute to the court, which according to the law has jurisdiction.

9.3 The parties shall only appeal to the courts once they have made every effort to resolve the dispute by mutual consultation.

10. Company’s Information Laufwerk GH Ltd is owned and operated under the limited liability company laws in Ghana. No.7 Rose Street Abelenkpe Accra, Ghana Director: Abdul-Fatau I. Mahamah Director: Edzordzi K. Dzikunu Director: J. J. Mahamah